Presentation Skills

1. COMPONENTS OF PRESENTATION:
  1. skills of presenter
  2. audience
  3. venue
  4. message


2. TYPES OF PRESENTATION:
1) motivate - acknowledge audience's -ve feelings and communicate vision of the future in positive way
2) inform - sequence information in logical order and ask questions to check audience's understanding
3) persuade - sell the benefits, support them with facts, appreciate audience's point of view
4) discussion - present set of options, listen to audience's views, answer audience's questions
5) entertain - amusing anecdotes, avoid telling jokes


3. WHAT MAKES A SUCCESSFUL PRESENTER?
  1) behave confidently but not arrogant - eye contact, normal voice, natural gestures/movements
  2) interact with the audience but not too much - ask and encourage to ask questions
  3) demonstrate physical skills of presenting - know your equipments


4. AUDIENCE CONCENTRATION
  External factors:
    1) Size of venue and audience
    2) How well equipped the venue is
    3) The time of day


5. PREPARING FOR PRESENTATION:
 i) objective
        write what is the expected outcome of your presentation?

 ii)  select presentation content
          - choose quickly which helps ideas to flow and saves time
          - identify main points and then connected sub-points - SINGLE WORDS, NOT SENTENCES
       Options:
         i) brainstorm  - preferred due to flexibility and imaginative approach
        ii) linear list

 iii) organize presentation content
           arrange in logical order. eg: chronological order
           group your main points.
           choose powerful sub-points


6. ORGANIZING YOUR PRESENTATION NOTES:
    usually main headings with sub point bullets - complicated or new presentation
    sometimes main headings alone    - simple content or already given the presentation before
    occasionally read presentation as a speech - eg: in case of legal liability

7. ANXIETY
Rational Reasons for anxiety
    - less experience
    - on your own
    - pressure - imp. presentation

Irrational Reasons for anxiety
    - They won't like me
    - Run out of material
    - Completely forget what I want to say

Controlling anxiety
    - hours before presentation - do normal work, relax, exercise
    - be calm just before the presentation - sit/stand comfortably, get rid of irrational thoughts, control your breathing

8. REHEARSAL
    rehearse straight after u have finished preparing your presentation
    rehearse sevaral times
    rehearse in a condition as realistic as possible

  Full rehearsal
    deliver in the correct amt of time
    Include your slides and other equipment
    Use a space similar to the size of your actual venue
    record the presentation
    rehearse in front of audience

  Partial rehearsal
    Focus on difficult parts - start and end of presentation, introduction to a section
    Practice movements and gestures
   

9. PRESENTATION ENVIRONMENT
    seating arrangement - horse shoe/classroom style
    equipment position - easy to access
    shape and size of the room - comfortable for audience, be able to see the audience
    come at the venue 1 hr before